Track time against a project phase

Written By Lauri Eurén

Last updated 10 days ago

To track time against a phase, add the position to that phase on the project's Team tab or on the timeline. Any time logged on that position then counts toward the phase, and you can see the totals per phase in the Time Entries report.

Scope a position to a phase

  1. Open the project and go to the Team tab or go to Projects and toggle on the timeline view

  2. Create the phase if it doesn't exist yet using + Phase.

  3. Add a new position into the phase by clicking + Add Open Position on the Team tab or
    + Add on the timeline

From now on, all time logged on this position will count toward that phase.

One person on two phases on the timeline
One person on two phases with one day overlap on the timeline

Log time against a phase from the timesheet

If a task has positions in more than one phase, the task shows up once per phase on the timesheet, with the phase name next to it. Pick the row for the phase you worked on and enter your hours. Note that this happens only if the phase is active on the week on the timesheet.

  1. Open your timesheet.

  2. Find the task row under the project you worked on.

  3. Enter hours in the day's cell

The phase label only shows when there is more than one phase to disambiguate. In this case Phase 1 and Phase 2 are overlapping on one day during the week, so the timesheet shows the task for both phases.

Development task shown under Phase 1 and Phase 2

View and export time tracked by phase

  1. Go to Project Details Page → Time Entries.

  2. Click Display and turn on the Phase column.

  3. Group or sort by Phase to see totals per phase.

  4. Click Export to download as CSV.

Time Entries grouped by Phase

Can I pick a phase directly when logging time?

No. The phase comes from the position you're logging time on. If you want time to count toward a different phase, log it on a position that's in that phase.

What if a position isn't in any phase?

Time logged on that position has no phase. The Phase column will be empty for those entries, even if other positions on the same project are in phases.

What if the project has no phases at all?

Time tracking works as normal — entries just don't have a phase.

Can two phases overlap?

Yes. On overlapping days, the timesheet shows both phase rows so you can split your hours between them.