This feature is still in beta (September 2025), and will be launched officially in September/October 2025. Instructions are still subject to change.

Why track time balance

Every Person in Operating has their contractual working hours – set either through their Site membership, or individually (from the Person details).

As you track time using Operating Hours, you can choose to show and follow how much over or under the tracked time is compared to the working hours. In some companies, employees have the option to take time off to “spend their plus hours” or “time off in lieu”, or to get the overtime paid in addition to their regular salary.

How does time balance work in Operating

In order to support the above mentioned use cases, Operating has implemented:

• Time balance visible on timesheets and in the person detail page

• Time balance for all people listed on the People Horizon

• Adjustments to the balance:

  • Initial setting (transferring the situation from the previously used system)

  • Later adjustments (when plus hours are paid or reset, for any reason)

If your company would like to follow flex balance, do it from Time Tracking settings.

How to set it up

Enable the feature from Settings > Time tracking > Time balance.

The start date you choose sets everyone’s time balance to 0. You should then adjust each person’s balance individually, in case there are pre-existing balances you’ve tracked outside of Operating. Ideally, you’re getting rid of an old spreadsheet.

How to use it

For the employee tracking time, their balance shows up at the top of the timesheet. You can see more details when hovering your mouse cursor on top of the number:

The “calculated until” date is very important: if Matti in the above example hasn’t track any time for today, there seems to be -7:30 on today. However, the time balance is calculated until the last day when Matti has entered time entries, and that is last week’s Wednesday.

This way the balance isn’t always unrealistically negative if (and when) people are not tracking their hours each day.

In the screenshot below, Matti is tracking time for the 18th and 19th days, and only entering very few hours, changing the time balance rapidly from +5:30 to -7:30:

After entering the previous week in full – and working long hours on Thursday and Friday – the end result is +8:30:

There is no upper or lower limit to the time balance calculation. If your company has a policy for a maximum number of overtime hours, you must follow the balances in Operating and enforce the policy manually.

In the People Horizon, you can see Time balance column – and also sort the table according to the time balance value (from the Display menu).