User Guide: View Options in Operating

View Options allow you to tailor how Operating displays and inputs data based on your personal preferences. These settings only affect your own view — they won’t change what others see.

Use View Options to:

• Choose how you input allocations

• Decide how total effort is displayed

• Configure how people and time off are shown

• Adjust for your work style and visibility needs

You’ll find these options under Settings → View Options in the Timeline.

1. Adding and Editing Allocations In The Allocation Popover

Choose Allocation Units

When entering work effort, you can choose a format other than percentage (%):

• Hours per day

• Hours per week

• Hours per month

• Days per week

• Days per month

These input types allow flexibility depending on how you scope or sell work (e.g. daily capacity vs. time blocks).

Note that per month uses 20 days as an average monthly working day amount, making this way of allocation work right “on average”, but the work effort on a specific month may be wrong.

What Happens When You Change the Length of an Allocation

When you change an allocation’s time range (start or end date), decide which value to keep fixed:

• Keep the %, and automatically recalculate the total effort

• Keep the total effort, and let the % adjust to fit the new range

The one you choose is determined, how you normally sell your work: do you sell your consultants capacity over time, or fixed chunks of work, e.g. “20 days of consulting”

Show Total Effort As

Choose how you want total effort to appear when adding work:

• Days

• Hours

These values are based on your organization's working time. For example:
If full-time = 40 hours/week, then 1 day = 8 hours.

2. Allocation Summary Format

How Summary Rows On The Timeline Display Allocations

Choose how allocation information is shown in summary rows on the Timeline:

• Percentage (e.g. “50% of capacity”)

• Effort Units (e.g. “10 days” or “30 hours”, if start and end dates are set)

If no date range is provided, only percentage is shown.

Highlight Allocations Overlapping with Time Off

Enable this option to flag conflicts visually:

• Allocations that overlap 100% Time Off will be highlighted in orange

• Helps you quickly identify booking conflicts

3. Timeline Behavior

Week Starts On

• Choose Monday as the start of the week (default)

• Affects how weeks are structured in the Timeline view

Saturday and Sunday are treated as non-working days and are hidden by default in the Timeline grid. They’re still visible in date pickers.

4. External People (Externals)

Visibility of Externals in Timeline and Reports

Choose when to display people marked as external:

• Always (even if they have no work assigned)

• Only when they have work during the visible time period

Suggestions and Autocomplete Behavior

Control whether externals appear by default in suggestion lists (e.g., when assigning people in Team Setup or Horizon):

• Suggest externals by default

• Only show your own people in suggestions by default

Summary

View Options allow you to configure how you interact with and interpret planning data — without affecting anyone else’s view. Take a few minutes to set these up to match how you plan, sell, or track work. It’ll make your day-to-day much easier.